A Secretarial & Administrative Internship typically involves supporting an organization’s daily operations by providing administrative and clerical assistance. This internship helps interns gain practical experience in office management, organization, communication, and the use of various business software and tools.

As an intern in Secretarial & Administrative roles, you will assist with the smooth operation of the office by handling various tasks related to organization, communication, and clerical duties. The role often involves working closely with managers, executives, or other office staff to ensure that administrative tasks are completed efficiently and on time.

Responsibilities may include:

• Managing Office Supplies: Keeping track of office supplies, ordering new materials when necessary, and ensuring that all employees have the tools they need.
• Scheduling and Calendar Management: Helping manage the schedules of managers or executives by booking meetings, appointments, and travel arrangements.
• Filing and Documentation: Organizing and maintaining both physical and electronic files to ensure easy access to information.
• Data Entry: Entering and updating data in databases, spreadsheets, and customer relationship management (CRM) systems.
• Answering Phones and Email Correspondence: Handling phone calls, taking messages, forwarding inquiries to the appropriate department, and responding to email queries.
• Greeting Visitors: Acting as the first point of contact for visitors, answering questions, and directing them to the appropriate person or department.
• Mail Handling: Sorting and distributing incoming and outgoing mail, managing courier services, and handling other office communications.
• Document Preparation: Assisting in the preparation of reports, presentations, memos, letters, and other documents, ensuring they are formatted correctly and free of errors.
• Organizational Support: Assisting with organizing office layouts, facilities management, and equipment maintenance.
• Task Coordination: Collaborating with different departments to ensure that all administrative tasks are well coordinated and completed on time